WEB-BASED TIME TRACKING SYSTEM FOR A DISTRIBUTION CENTER
Large-scale digitalization of logistics holding operational processes based on SAP HCM
100%
HR records accuracy
~42%
reduction in routine administration efforts
3x
faster security checkpoint throughput
IT-service type
Custom software developmentBusiness vertical
LogisticsTech stack
ASP.NET Core, C#; React, TypeScript; MS SQL Server, Redis; RabbitMQ; SAP HCM; GitLab CI/CD
Partner
A major logistics operator in Eastern Europe. The company manages a network of distribution centers with over 500 employees at each facility.
Partner’s challenges
The process of collecting attendance data at the entrance was not fully refined. The team faced the following objectives:
Developing a QR-code based Check-in/Check-out system.
Eliminating remote registration through geolocation verification.
Implementing regulated "manual registration" with photo verification and multi-level approvals.
Creating real-time dashboards for shift supervisors covering attendance, lateness, and employee statuses.
Automating the transfer of verified data to the SAP HCM for payroll processing.
Solutions proposed by Modsen
Cross-platform web interface with Instant access to registration via browser
Operational shift management monitor with status filters
Automatic validation of employee coordinates of QR-code scanning
API connector for automatic export of time tracking intervals into system
Selfie-verification system to confirm presence
The data shown in this application interface during the case demonstration is not real customer data. All information presented is for demonstration purposes only.
Project team
1
Project manager
1
Business analyst
1
System architect
3
Back-end engineers
2
Front-end engineers
1
UI/UX designer
3
QA engineers
1
SAP engineer
1
DevOps engineer
Facing similar challenges for your company?
Book a call with Modsen to discuss how we can improve control, reliability, and efficiency across your logistics operations.
Development process
Analysis and planning
Drawing on experience with high-load logistics hubs, Modsen experts audited the SAP structure and facility operational processes. We decomposed complex shift logic, designing an architecture capable of seamless peak data processing. Our domain expertise allowed us to synchronize SAP regulatory frameworks with the actual hub cycle, eliminating systemic conflicts in automated accounting.
UX/UI design
Our designers and analysts developed an interface tailored to warehouse environment specifics. We focused on ergonomics, creating high-contrast interfaces, and simplifying the registration process to a few clicks. An interactive prototype allowed the partner to test the system before development began, ensuring all necessary end-product functionality was addressed.
Development
Development followed Agile methodology with two-week sprints. This approach ensured full transparency: through regular demos, the client monitored functional dynamics, allowing for rapid system calibration to evolving logistics requirements.
Testing
QA engineers conducted a series of load tests simulating peak staff activity. Particular attention was paid to calibrating geofencing algorithms to minimize GPS signal errors within heavy warehouse structures. Testing verified geofence accuracy and integration gateway stability, ensuring data parity between the app and SAP accounting frameworks.
Partner acceptance
The transition to production followed comprehensive User Acceptance Testing (UAT). On-site testing was organized at warehouse terminals, confirming software resilience across devices with varying performance specs. Successful verification of all control scenarios in a live environment allowed the partner to accept the product without remarks.
Maintenance
Following the successful launch, our team provided continuous real-time system monitoring. We continue to maintain integration gateway performance and promptly adapt functionality to changing business requirements and SAP platform updates.
Business value
Maximum HR records reliability
Increased 100% transparent data
Zero critical discrepancies between actual and system data
Operational and administrative cost reduction
42% decrease in HR time on routine administration
3 days → a few hours – month-end closing time
Infrastructure throughput enhancement
High-load mobile interface featuring "two-click" registration
Checkpoint (CPP) throughput speed increased 3-fold
Technological continuity and data integrity
100% reliable message delivery, even offline
0% data loss rate
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